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Conference and Events Organisation

Here at Azura Events we are renowned for our meticulous planning, thinking about the bigger picture and attention to detail using the experience and knowledge gained over many years organising events. Azura Events offers full conference management services including professional conference organisation providing one point of contact for all you need to know about running a conference, administering it efficiently and making sure it is successful. We specialise in becoming an essential part of your team which allows you to relinquish as much or as little of the work as you wish, or even in stages to ensure all stakeholders are happy. We can take that pressure off you so you can get on with what you are good at and enjoy.

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Conference Services

Conference Services

Conference Services and Professional Conference Organisation

Azura Events offers full conference management services including professional conference organisation providing one point of contact for all you need to know about running a conference, administering it efficiently and making sure it is successful. As an extension of your team, we share our knowledge, our experience and our purchasing power. We take care of all the big and small details for you giving you all the stuff you want and none of the headaches you don’t.

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Association Management

Association Management

Azura Events offers a full secretariat service to associations and societies to include maintaining membership database, handling membership subscriptions, organising and attending meetings including preparation of agendas and minutes, undertaking financial management, organising conferences and public engagement activities, and representing the association or society when approaching potential sponsors and exhibitors.

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Testimonials

  • The 20th International Congress of the World Muscle Society

    Brighton Dome, Brighton, 2015
    “The help and support we received from Clare Beach and her team at Azura events, without doubt, made this the best World Muscle Society Congress ever. We have received the most amazing positive feedback from delegates all over the world complementing us on the organisation, venue, food and congress dinner.”
    Dr Ros Quinlivan, Congress Co-Chair
    “Dear Clare, a brief testimonial from me as chair of the local organizing committee.
    As you know we did some ground work ahead of commissioning the work to Azura Events. The references were excellent and of close colleagues so this helped us to finalise the decision to work with you for the organisation of the world muscle society meeting 2015. Since the very first meeting it became clear that to work with you was going to be easy. You have always immediately understood the issues debated; you have always been proactive and efficient in the way you have dealt with the various steps that, for 2 years, allowed us to work towards this important event. While many people can be efficient, not all are also pleasant and friendly to work with! To work with you and members of your team has been very easy and pleasant. Every single emails I have received from delegates to this meeting in Brighton have mentioned the excellence of the administrative organization. Both you and your team have helped to make a good scientific event also a pleasant one, so congratulations also to you for the success of this world congress.
    While I might not be organizing another one of these specific meetings in the foreseeable future as they will now be travelling in other continents, I certainly would be delighted to organize another meeting with you in the future. Many thanks once again”
    Professor Francesco Muntoni, UCL Institute of Child Health, London
  • World Muscle Society Annual Congress

    Brighton, September 2015
    “As busy clinicians and academics organising an international conference the professional support we receive from Azura Events has been outstanding and invaluable. From setting up the website to monitoring our budget and accounts and agreeing contracts with caterers and venues. We could never have done it on our own.”
    Dr Ros Quinlivan, Congress Co-Chair
  • The British Society for Cardiovascular Research, and the British Society for Gene and Cell Therapy

    Technology & Innovation Centre, Glasgow, 2015
    “We had the good fortune of using Azura Events to help with the recent organisation of our joint BSCR/BSGCT meeting in Glasgow, removing all the hassle of the associated administration that a meeting of this nature entails. Clare Beach, the company director was not only efficient and friendly during the whole process but excelled in her attention to detail.”
    Professor Yvonne Alexander (Manchester Metropolitan University) and Dr Nicola Smart (University of Oxford), British Society for Cardiovascular Research
  • British Medical Laser Association Annual Conference

    Brighton, April 2015
    “I would like to express my thanks to you for the excellent work that you did for us at the BMLA Annual Scientific Conference. You were efficient and courteous, even when we were causing you extra work. You were highly professional and dealt with everything that came along.”
    Professor Harry Moseley, BMLA President, Ninewells Hospital & Medical School, Dundee
    “Just completed 33rd British Medical Laser Association conference in Brighton 15 – 17 April 2015, with Clare Beach and her team at Azura Events as PCO. If anyone out there is thinking of engaging Clare Beach for your event, don’t think, just do it. You will not have one iota bit cause to regret. You can’t get more professional than Clare. Hope to have you for 34th and plus.”
    Vasant Oswal, MB,MS,FRCS(Eng),FRCS(Ed),DLO,DORL
    Emeritus Consultant ENT,H&N Surg., James Cook University Hosp, Cleveland, UK.
    Vice President, British Med Laser Assn, Secretary General, European Laser Assn, Founder-Chair, Laryngology & Voice Assn
  • The Meetings Show

    Olympia, London, 2013
    “I really enjoyed working with Clare who displayed the highest levels of professionalism, commitment and sheer hard work in putting together the highly commended Education Programme for The Meetings Show UK. Extremely flexible, accessible, focussed on delivery and straightforward to work with. Great colleague to have.”
    Paul Kennedy MBE, Strategic Business Advisor at The Meetings Show UK
    “Clare showed her potential to me by doing a great job for a new conference recently. The educational design, working with an entirely new team, handling speakers and planning were all done professionally. Long days and even weekends were needed and not exceptional. Clare is the perfect support for any PCO or any association or corporate conference organizer. A great addition to a team as she is kind, patient and diplomatic.”
    Maarten Vanneste, Meeting Industry Leadership Award recipient at MPI RISE AWARDS 2011, Orlando , Florida, USA.
    “As a speaker at a major event organised by Clare the information requested of me and supplied to me was both timely and efficient making my job pain free.”
    Steve Elliott, Managing Director, Blackberry Productions
    “Clare is such a pleasure to work with. She is very professional, knows her job, communicates well and at the same time expects people to respond professionally also. She was always on top of the situation and no matter how much pressure she was under, did everything with her wonderful smile. I am very happy to recommend her.”
    Paul Bridle, CEO at Bridle Group, Leadership Expert, Business Advisor, Speaker, Business Researcher, Author, Facilitator
  • British Society of Gene and Cell Therapy Annual Conference

    Royal Holloway, University of London, 2013
    “Once again Clare has excelled in her ability to efficiently coordinate all facets of the 2013 British Society for Gene Therapy conference, which ran like clockwork. Attendance this year was at an all-time high with speakers from 10 countries attracting 700 attendees to scientific and public sessions. Equally successful were the poster and networking session, as was the conference dinner and social activities. Clare achieves these results through hard work, punctuality, quick responses and a strong motivation. Basically, she gets the job done.”
    Professor Chris Denning, University of Nottingham, BSGCT 2013 Local Organising Committee Chair and Board Member
  • Gene and Cell Therapy for Inherited Metabolic Diseases Meeting

    Royal Holloway, University of London, 2013
    “I would like to send my thanks to you and your team for your assistance which ensured the success of the recent meeting. Your help in the lead up to the meeting was invaluable, and we thank you for liaising with the venue, arranging catering, handling enquiries, dealing with all the registrations and distribution of information before the meeting. The hard work you put in on the actual day ensured the meeting ran problem-free and our 70 delegates enjoyed the day. Your input and professionalism throughout was a major factor in the success of the conference.”
    Dr Steven Howe, Institute of Child Health, University College London
  • Winslow Town Council Olympic Torch Relay 2012

    Winslow, Buckinghamshire
    “Thanks for all the planning and preparation which went into Winslow’s involvement must go to many people and first among those should be Janine Beattie of Optimum Business Support and Clare Beach of Azura Events. The passage of the Olympic Torch Relay through Winslow was a huge success and we have heard from people on the support vehicles that it was one of the best turnouts on the whole route to date. Janine and Clare gave their time freely to support Winslow Town Council by organising street entertainment, liasing with the schools and local sports organisations and also volunteered to be Local Lead Stewards working with Bucks County Council and AVDC…You did Winslow Proud!”
    Llew Monger, Mayor of Winslow, Buckinghamshire
    “Winslow Town Council worked with Clare Beach of Azura Events recently to organise events incidental to the Olympic Torch Relay coming through town on Monday 9th July 2012. The brief was to ensure that the town, and in particular the school got the most out of this once in a lifetime opportunity. Clare and her colleague Janine Beattie of Optimum Business Support worked particularly with the School who were encouraged to host schools from the surrounding areas thereby hopefully reducing the traffic impact on the town – there were several logistics required here, not least the toilet requirements of up to 1,000 under 11year olds! and ensuring access to school for coaches. It was agreed that entertainment during the long wait for the torch would be key – Clare organised a drumming group and various other volunteer street entertainment – but with no street closure except for the torch itself to pass this could have proved a logistical nightmare. Council was keen to keep visitors in town to fully appreciate what Winslow has to offer and to ensure local traders received a much needed boost to footfall. Within the tight strictures of the Olympic Movement – no one, private, public or charity may benefit from use of the logo or key words so a sports and fitness fair was organised on the Market Square. Aylesbury Vale District Council (owners of the Square which is usually a car park) agreed to lose revenue for the day, local organisations were invited to attend and showcase their activities – football and tennis clubs and many others attended signing up new members and putting on displays before and after the torch itself passed by. Refreshments for the long wait were needed and so to fill in the gaps not provided for by local cafes and pubs, local coffee and ice cream vendors were brought in and strategically placed along the route. Next came mementos – together we settled on school children attending local schools receiving a commemorative bookmark (IOC compliant of course!) – this was achieved through securing sponsorship from local businesses, and were delivered to the relevant schools, playgroups and residential homes for distribution before the end of term. Finally, decorating the town ready to welcome the torch… we were very fortunate to have been donated 2.8miles of bunting, hundreds of flags, tableware and other patriotic and symbolic goodies by a local party company Amscan. The donors, pubs and the usual organisers joined the committee in stringing the bunting and distributing the flags. Every opportunity for publicity was considerately fed to local news editors, but it had to be exceptional to get any column inches – pub regulars up ladders with bunting and flags finally did the trick. In the final weeks of preparation Clare & Janine also took on the Local County Council Organising Committee role of Lead Stewards for Winslow, recruiting and briefing some 50 volunteers to keep the crowds informed and safe, ensure that traffic flowed until the torch arrived and provide/supervise off street parking. The day dawned and all was ready – despite the atrocious weather of previous weeks it was dry! but off street parking was to be scarce due to torrential rain the afternoon before – whilst putting up the final decorations of course! Volunteers all arrived on time and with enthusiasm, were briefed and even breakfasted thanks to Clare’s foresight – and were sent out at 8.30am to keep the streets safe. About 15 minutes before planned, crowds were such that Clare decided to implement the road closure and informed the county control room accordingly, the bells rang, the band marched, jugglers and acrobats performed for the crowds and then the police outriders arrived high fiving and heralding that the torch was imminent. It came and was gone in a flash, carried through town by 4 people – 3 from relatively nearby whose supporters were well located to capture the relevant handover/”kiss” points. Children were given priority to return to school for picnic lunches under strategically placed gazebos and an afternoon of Olympic activities – including visits from the drummers and torchbearers – and the crowds followed the torch to the centre of town to exchange Torch stories and sample the activities on the Market Square. Lead Stewards Clare & Janine eventually stood the stewards down and headed off to Aylesbury for the County debrief – no time for them to enjoy the buzz they had created! For some weeks Council has been receiving positive feedback about the day (not one single complaint!) and the final paperwork has now been completed – all this really was achieved within budget thanks to the ingenuity and persuasive skills of the organising team. Clare’s unflagging enthusiasm throughout the frustrations of officialdom and changing goalposts ensured that Winslow very definitely had a day to remember – recorded by her band of skilled photographers we now have the most wonderful electronic scrapbook to remind us just how much Winslow enjoyed the day that residents felt more proud than usual to say they live Winslow – the place that gave the best welcome to the Torch. AVDC Chairman Derek Isham, from Buckingham, reported to his next meeting that Winslow had really pulled out all the stops and put their larger neighbours Buckingham and Aylesbury in the shade.”
    Bridget Bradford, Winslow Town Council, Buckinghamshire
  • Sainsbury Laboratory Book Launch Party

    Cambridge
    “Clare Beach and her events company, Azura, provide an efficient and highly professional service. They are responsive to the client’s needs, understand and respect the budget, are attentive and imaginative in the preparation stages often leading to an end result beyond the client’s hopes and expectations.”
    Lady Susie Sainsbury of Turville, Sainsbury Laboratory, Cambridge
    “Clare was a consummate professional throughout, starting by gaining a detailed brief from an exacting client, then working to a very tight timetable to bring together all the jigsaw pieces necessary to deliver a seamless event. I recommend her services as an event organiser for both formal, and more relaxed events. You can be assured that she will have everything in hand.”
    Margaret Winchcomb, Associate, Hannah Reed, Sainsbury Laboratory Project Manager, Cambridge
  • European Society for Gene and Cell Therapy

    Oxfordshire
    “Clare from Azura Events has a great ability to assess her client’s needs and desires to create fun, engaging and unique events that people really enjoy. Underpinning the end result is a robust plan, carefully executed with attention to detail and sound research. Clare strikes a good balance between taking advice and requests from her clients and infusing events with her own ideas and inspiration.”
    Renée Watson, Wats.on Consultancy and European Society for Gene & Cell Therapy Business Manager, Eynsham, Oxfordshire
  • British Society of Gene and Cell Therapy (BSGCT) and the British Society of Cardiovascular Research (BSCR) Joint Meeting

    Glasgow, June 2015
    “I have been working with Clare Beach at Azura Events for almost a year now, and have been enormously impressed with the service. I have long experience of organising scientific meetings and have used companies from the very small to the European Society of Cardiology (ESC), which has a large dedicated staff to oversee its 30,000 delegate annual meeting. The present meeting being organised by Azura Events is complex, since it is joint between the British Society of Gene and Cell Therapy (BSGCT) and the British Society of Cardiovascular Research (BSCR). It showcases the three BHF Centres of Regenerative Medicine (CRM). I am on the organising committees of the BSGCT and BSCR meetings, and am Director of one CRM. I have been very happy with the efficiency of the programme development which was completed well in advance. Clare Beach has been highly effective keeping all the complex issues on track, including balancing budgets between the societies and with the CRM. She was proactive in seeking out the venues and advising on social events. There was a great deal of energy put into finding sponsorship, and Azura Events has been better at this than any company I have worked with, including the ESC (which has an established database of sponsors). I would certainly use Azura Events in the futher and recommend to others.”
    Professor Sian Harding, Professor of Cardiac Pharmacology at the National Heart and Lung Institute, Imperial College, London
  • Secretariat for BSGCT

    London
    “I have worked closely with Clare for over 4 years now (since 2010) in my role as General Secretary for the British Society for Gene and Cell Therapy. Azura Events have provided us with Secretariat services and have been responsible for the organisation of our annual conferences during this time. Our societies’ income has significantly increased under Clare’s management due to her excellent relationship and dogged perseverance with sponsors and exhibitors. I have found Clare to be highly motivated, very personable and extremely organised and have thoroughly enjoyed working with her. I would highly recommend her services to anyone planning an event.”
    Suzy Buckley PhD, Lecturer and Post-graduate Advisor, Gene Transfer Technology Group, Institute for Women’s Health, University College of London.
  • British Society for Gene Therapy Annual Conference

    Institute of Child Health, University College, London, 2012
    “I was fortunate enough to be introduced to Clare through my role as a board member for the BSGCT. Recently, I have worked much more closely with her because I was a member of the local organising committee for our annual conference in 2011 (held jointly with the European Society), by leading the local organising committee for this year’s BSGCT meeting and running a satellite meeting for Gene and Cell Therapy for Inherited Metabolic Disease. Clare is extremely professional, very friendly and her assistance has been of great value to the society and to me personally. Whilst organising the two most recent conferences, Clare was immensely organised, able to make constructive suggestions to improve the conference and solved any problems I challenged her with. She had input from the earliest planning stages and was happy to be involved to whatever level was required; from arranging teleconferences and taking minutes to interacting directly with suppliers and venues, acting as an independent event organiser. Even though Clare works for the BSGCT on a flexible basis, she never fails to respond to requests or messages promptly. Her services were instrumental in ensuring that our conferences were delivered on time, within budget, and without anything being overlooked. Feedback we received from delegates about information provided before the conferences, management of registration and assistance during the event was very positive, confirming that Clare was always courteous, professional and helpful. Clare has no problem adapting to dealing with varying numbers of people, handling conferences for 300, 800 and 150 people, as well as members of the society and board on an individual basis. I have no hesitation in recommending Clare and Azura Events to you. The service that she has provided as general secretariat to the BSGCT, her conference support and organisational skills have been faultless.”
    Dr Steven Howe, British Society for Gene & Cell Therapy Board Member, 2012 LOC Chair and Gene and Cell Therapy for Inherited Metabolic Disease Meeting LOC Chair, London
    “Clare organised a team of people with assurance and focus. She was always contactable, personable and prompt. The events were a tremendous success and this is, in no small part, down to her commitment and expertise.”
    Dr Simon Waddington, British Society for Gene & Cell Therapy Board Member, London
  • Joint Annual congress for the European Society for Gene and Cell Therapy and the British Society for Gene Therapy 2011, The Brighton Centre and annual conference for the British Society for Gene Therapy 2012, Institute of Child Health, University College London

    “Clare was jointly responsible for organising our combined conference with the ESGCT in Brighton in October 2011. Both board members and the general society membership agreed that this was one of the most successful BSGT events ever held. This year, she led the local organising committee for our one-day conference at ICH, London. She was involved in all stages of planning the event from abstract submission to managing the registration desk on the day. Again, the event was extremely successful and resulted in a significant profit for the society. In addition to issues surrounding our annual conference, Clare is responsible for the majority of the administration and paperwork involved in the society. This includes organisation and participation in monthly teleconferences, formulation and circulation of emails to the membership and management of the website. She is exceptionally personable, responds to queries quickly and efficiently and is an excellent first point of contact for the society. We would be more than happy to recommend her services; both for conference organisation and for her general secretariat skills.”
    Professor Adrian Thrasher, President of British Society for Gene & Cell Therapy 2010-2013, London
  • World Muscle Society, Pre Congress Course

    September 2015, London
    “I can thoroughly recommend Clare and the service that Azura Events supply. She is not only highly efficient and has an excellent attention to detail she does it all with a friendly smile!”
    Professor Caroline Sewry, University College London
  • Gene and Cell Therapy for Inherited Metabolic Diseases Conferences

    London
    “Clare administered the organisation of three annual scientific meetings that were satellite meetings of a larger one. She knew exactly what was needed and when, and kept the scientific organisers on track with their responsibilities. The outcome has been excellent each time. And all done with a smile and a little humour thrown in for free.”
    Dr Sara Mole, University College London

Meet the team...

  • Clare Beach

    Clare Beach was elected on to the Association of British Professional Conference Organisers (ABPCO) Board in 2014 and has already benefited hugely from the professional, relevant networking and sharing of knowledge. Clare is very keen to help develop the education calendar for PCO members and in particular independent PCO’s to include topics relevant to challenges regularly faced in association conference organisation.

    Clare Beach, PCO and Managing Director of Azura Events Limited is renowned for her hard working enthusiasm, ‘can do’ attitude and attention to detail, and her clients have come to expect nothing else. Her experience in the conference industry has been spent in both commercial as well as not-for-profit organisations. Clare is a list Queen and prides herself on attention to detail.

    When not organising conferences Clare enjoys spending time with her young family, baking for friends and family, singing in a community choir and being by the sea. In fact, Clare firmly believes that making, sharing and eating cake solves most things in life!

  • Donna Martin

    She has a strong career history and prides herself on her flexibility, reliability and adaptability. She focuses on building close relationships and providing an efficient service. Donna enjoys the whole event organisation process from the initial set up of systems at the beginning, assisting delegates, sponsors and exhibitors, ensuring everything is in place for the event and meeting all the delegates on site as well as assisting in the smooth running of the event.

    Donna Martin has been working with Azura Events on a freelance basis since 2013.

    Outside of her working life, Donna is a busy mother to two daughters and enjoys renovating her period home, looking after a brood of hens and getting outdoors hillwalking as much as possible.

  • Noemi La Torre

    Noemi is a Certified Meeting Specialist and current BA (Hons) Events Management student at the University of Greenwich, London. She comes from Pavia, an Italian university town near Milan. She is specialising in Conference Management as she places great value on communication and bringing people together, and believes conferences are the main drivers to expertly facilitating innovation, responsible thinking, learning, motivation and business networking.

    Noemi joined the team Azura in February 2015 as a Freelance Administration Consultant. She also serves on the ABPCO Board with Clare.

    A curious fact about her? She was awarded a certificate for “Always Smiling!”